A Scene from Athenaeum 2018

How to Participate in Athenaeum 2021

The Road to Athenaeum 2021 is the second web-based and virtual presentation of An Tir’s popular non-competitive Arts and Sciences exhibition, following on the success of the web-based and virtual Athenaeum held July 18, AS LV (2020).

For those not familiar with the in-person Athenaeum event, see what a day at Athenaeum 2019 was like in this video tour.

This year, our online event provides the opportunity to showcase the work of An Tir’s artists, artisans, and Laurels to creative minds not just in our local area, but around the world.

We would be overjoyed to have you participate.

Ways to Participate

There are three main ways to participate:

  • Visit the first virtual Athenaeum’s exhibits. You do not have to have a user account to participate in this way. Artists and artisans who want to exhibit at the upcoming second virtual Athenaeum will be able to sign up this spring and each exhibitor will build a new exhibit.
  • Register for an account on this website as a Participant, and you will have the opportunity to schedule a 30 minute one-on-one conference with any artist and talk to them about their project after it is completed and published. All conferences for the upcoming virtual Athenaeum will be scheduled to take place between 10AM and 4PM (PST) on June 26 and 27, AS LVI (2021).
  • Attend our hosted, themed A&S discussions over Zoom on June 26 and 27, 2021.

When you’re ready to get started, visit the exhibits that have already been published or watch this how-to video which walks you through these processes, which have not changed since last year:

  • How to register as a participant
  • How to browse/find exhibits
  • How to schedule a one-on-one conference
  • How to leave a comment
  • How to update your profile photo

More information relevant to participants is available in our FAQs. View this video from the previous virtual Athenaeum to view how to register as a participant

Resources for Exhibitors

There are a lot of pieces and parts to creating your Exhibit page. The Athenaeum team is here to help your art get onto your page! Here are some resources we thought you would find helpful.

If you have any questions, please use the Exhibitor Feedback form or ask us in the Artisans of Athenaeum 2020 Facebook Group.

Photo Resources

I’ve been receiving a lot of questions about images/photos. The size of your images matters! Below is a handy article that explains how to make the images that come from your phone (or other digital camera) smaller without sacrificing quality. If you’ve tried uploading and gotten an error that suggests making your image smaller than 2500 pixels, then this is for you!

How to Understand Pixels, Resolution, and Resize Your Images in Photoshop Correctly

If you’re having trouble resizing or uploading your photos, please let us know. This article talks about Photoshop but other image editors (such as The GIMP) can be used.

WordPress Tutorials

Joining Athenaeum by Phone

The main technology for the Road to Athenaeum Part 1 is Zoom meetings. But Zoom isn’t for everyone. Maybe you don’t have a good internet connection, or a computer with a camera and microphone, or you don’t trust Zoom’s security. You can still participate!

Zoom has a phone-in feature, in conjunction with viewing the Exhibit on a computer, you can still have a very productive conversation.

Making the Call

  1. Ask the Athenaeum team for a phone specific invitation. If you have a smart phone, you can do a one-tap call, otherwise you will need to manually dial in and enter the meeting ID and password.
    1. Dial the number from the invitation. For example, Tacoma is +1 253 215 8782
    2. At the prompt, enter the Meeting ID, and then press #.
    3. At the prompt, enter the phone-specific password, and then press #. (It’s usually at the bottom of the invitation.)
  2. If the meeting has not started, press # to wait.
  3. If asked to enter your participant ID, press # to skip.
  4. When the host lets you out of the waiting room, you can speak and hear the conversation.
    • *6 to mute or unmute
    • * 9 to raise your hand.
  5. When the moderator starts the breakout rooms, you will be notified and moved to the break out room automatically.

While in a Breakout Room

You will be able to mute and unmute like you can in the main session. Use *6 to mute or unmute.

You will not receive any of the chat notifications from the moderator. Ask your Exhibitor to relay any information from the moderator.

You can leave the room at any time by pressing #.

When the host has ended the meeting you will be notified and returned to the main room in 60 seconds.

To leave the meeting at any time, you can simply hang up!

Quick Cheatsheet

  • *6 – MUTE/UNMUTE
  • # – Leave Breakout room immediately

Top Image: Center panel “Annunciation Triptych (Merode AltarPiece) ca. 1427-32, Workshop of Robert Campin. Metropolitan Museum of Art. Accessed 7/2/2020 https://www.metmuseum.org/art/collection/search/470304 This image is Open Access.

Release Forms vs Citations

Your Road to Athenaeum exhibit is a page in the Barony of Madrone’s website, which is an official SCA website. The SCA requires that official SCA websites follow modern copyright rules, including using releases and citations.


When you registered as an exhibitor you agreed to this statement:

I must sign and upload a Photo Release Agreement and a Creative Works License Agreement before my display will be published.

Exhibitor Agreement

Releases give the Road to Athenaeum website permission to DISPLAY your creative work (your Exhibit) and the related photographs, illustrations, and other images on the page. There are three kinds of release forms that you MIGHT need DEPENDING ON THE CONTENTS OF YOUR EXHIBIT:

  • Creative Work Grant of Use Form
  • Photography Release of Use Form
  • Model Release(s)

At a minimum, you will need to submit the Creative Work Grant of Use form to give us permission to display your exhibit. This form assumes that your exhibit only has text without any original photographs, but may include your original art or illustrations, poems, songs, maps, or stories. It may, however, also have free clip art, cited photographs, and cited illustrations. We will talk about citations in the next section.

If your Exhibit includes photographs you or someone else has taken of your work, then you will also need a Photography Release of Use form filled out by the photographer.

For the steps to fill in the Creative Work Grant of Use form and Photography Release of Use forms, go to the Exhibitor Release page.

When to Submit a Model Release

If you include a photograph in your exhibit of a person (for example, modeling clothes or assisting with a project) and they are identifiable, you probably need to submit a signed SCA Model Release Form. If you are the model, then you need to submit a release form for yourself.

If the picture is not “portrait-style” (showing one or a few people posing for the camera) and the model is not identifiable, or if it was taken in a public space (such as at an event or at court), then a model release is NOT required. The Athenaeum staff may review your photographs and decide a Model release form is required. If so, we will contact you before publishing your page.

Fill out the form with the same information as the Photography Release of Use form, and submit it on the Exhibitor Release page.


When you registered as an exhibitor you agreed to this statement.

I acknowledge that I am responsible for citing any copyrighted materials I use or refer to in my exhibit and for checking the usage rights for any copyrighted material.

Exhibitor Agreement

You can think of “citations” as acknowledgement that you are referencing or using other people’s work in your Exhibit, such a photo from a museum website, articles from journals, or passages from a book. The goal is to give credit where credit is due and for your audience to be able to go to that source and find out more!

Ideally, for every source you reference, there should be two parts to the citation. First is the inline citation which appears in the text following an excerpt/quote, or under an image in your exhibit. It can be as simple as author, book, and page # or the caption under an image with the source. The rest of the detail should be in the Citation section at the end of your Exhibit page.

The second part, the Citation section shouldn’t be confused with a bibliography, though there is a lot of overlap. Technically, a bibliography is any work that you referenced or used in your research whether or not you actually include it in your exhibit. For our purposes, we are asking you to write citations for anything you include in your exhibit.

There are many different ways to write citations and many people have strong opinions. They differ in the information included, the order of the information, and the formatting.

Find one you like and be consistent. Some common styles are:

  • APA style
  • MLA style
  • Chicago (Turabian) style

To keep it simple, here are some examples you can follow using the MLA Style in a rather loose and informal way.


Creator Last, First Name. “Title of Web Page.” Website Name, Date accessed, URL

Handyman. “Multi Strand Finger Loop Braiding.” Instructables, July 1, 2010, https://www.instructables.com/id/Multi-Strand-Finger-Loop-Braiding-or-How-to-braid-/

Website Image

Artist’s name [first name then last], title [italicized], date. Medium. Website name. URL. Date Accessed.

Circle of Rogier van der Weyden, possibly Vranke van der Stockt. Men Shoveling Chairs (Scupstoel). 1444–50, Pen and brown ink over traces of black chalk, Metropolitan Museum of Art . July 1, 2020 www.metmuseum.org


Author(s) Last, First Name. Title. Publisher, Year Published

Hu-ssu-hui, , Paul D. Buell, E N. Anderson, and Charles Perry. A Soup for the Qan: Chinese Dietary Medicine of the Mongol Era As Seen in Hu Szu-Hui’s Yin-Shan Cheng-Yao : Introduction, Translation, Commentary, and Chinese Text. Kegan Paul International, 2000.


Author(s) Last, First Name. “Article title” Publication, vol., number, page #s

LaBouche, Alexis and Greydragon, Rhys Terafan, “Observations of a Joust”. Tournaments Illuminated. 3rd Quarter 2008. # 167

Online Video

Last, First Name. Video title. Website name, host site, Date Accessed, URL

Donner, Morgan. Easy FingerLoop Braiding. Morgan Donner’s Sewing Party, YouTube, July 7, 2020, www.youtube.com/watch?v=GQpEcGfv-rY

External Resources

SCA Websites: Release Forms FAQ
SCA Model Release Form
How to Cite Anything

Top Image: Example of Martin Luther’s handwriting, a passage from “Dass diese Worte Christi, ‘das ist mein Lieb,’ &c. noch feststehen”, a manuscript published in 1527. From the Royal Library at Copenhagen. Courtesy of Wikimedia Commons, this image is in the Public Domain.

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