As an Participant requesting a one-on-one conference with one or more Exhibitors participating in the online display of arts and sciences called The Road to Athenaeum Part 1 (“the event”), I agree to and understand the following:

Code of Conduct

I agree to conduct myself at all times according to the SCA Statement of Core Values published and detailed here

Regarding Registration and Collection of Information

I understand that I must register on this website (http://athenaeum.baronyofmadrone.net) for an account in order to interact in live one-on-one conversations with Exhibitors during the event. The following information will be collected for communication and identification purposes: SCA name, email address, Branch, and Kingdom. Only my SCA name will be used to identify me to an exhibitor I am scheduled to speak with. Beyond my SCA name, the  information I provide will only be used for the event staff to contact me. The event staff will not share my information beyond what is detailed here.

Regarding Technologies and one-on-one Live Interactions

  1. Zoom and the Road to Athenaeum website will be the technologies used in Exhibitor/Participant interactions for the duration of the event scheduled for Saturday, July 18, 2020 10AM-4PM Pacific Time. Any alternatives or accommodations need to be discussed with the event staff at least one week before the event date and the event staff will have the final say regarding use of technologies.
  2. I agree to attend any scheduled one-on-one discussions via Zoom meeting or other agreed upon method, unless I notify the staff in advance. Schedules will be created by the event staff and distributed to all one-on-one participants (exhibitors and those who have requested one-on-one discussions) on Friday, July 17, 2020. I agree to notify a member of the event staff as soon as possible after receiving my schedule to discuss any conflicts or issues. I understand that I am welcome to request a one-on-one discussion with any exhibitor on the Road to Athenaeum website to be scheduled for the day of the event.
  3. Scheduled one-on-one discussions will be conducted in Zoom breakout rooms unless an alternative is approved by event staff prior to the event. Meetings are not moderated and may not be recorded.  Event staff will be available at any time during the scheduled meetings for assistance. I understand that I may leave the meeting at any time.

I understand that the event staff may revise these rules and agreements at any time and will notify me of changes.